Board ArticlesI. NAME
The name of the institution shall be the Stockholm International School (hereafter referred to as the SIS).
II. OBJECTIVE
The objective of the SIS shall be to provide education of the highest possible standards, through the medium of the English language, to children of the international community resident in Sweden.
III. DOMICILE
The SIS shall be domiciled in the Greater Stockholm Area.
IV. POLICY
Establishment of the overall policy of the SIS shall be the responsibility of a Board of Trustees (hereafter referred to as the Board).
V. MEMBERSHIP
Members of the institution shall be parents or guardians of students enrolled at the SIS, (but not more than two such parents or guardians per family, hereafter referred to as Members). The Members are obligated to comply with the policies and rules set out by the sitting Board.
VI. TERMINATION OF MEMBERSHIP
The Board may terminate the membership, if the Member; (i) fails to pay the tuition fee when due, (ii) is engaged in any illegal or inappropriate activities that can harm or damage the reputation of the SIS, or (iii) is in breach of policies or rules, as mentioned in Section V. above.
VII. MEMBERSHIP FEE
A tuition fee and any other fees will be established by the Board on an annual basis.
VIII. BOARD OF TRUSTEES
1. The Board shall consist of the following voting members: Six Trustees shall be Members with students enrolled at the SIS at the time they are elected, each year, elected by the Members for two-year renewable terms (hereafter referred to as Parental Representatives). A Parental Representative that has ceased to be a Member, as defined in Section V. above, shall resign as a Trustee no later than at the next General Meeting, or at such other date as the Board may decide.
Three Trustees shall be representatives of the diplomatic community (hereafter referred to as Diplomatic Representatives). The Board shall appoint these trustees from major embassies represented in the SIS. A major embassy is an embassy that during the past five years has been frequently represented among the students enrolled. The chief of each mission, so designated, shall be asked to nominate a representative, not necessarily a parent. The selection of the Diplomatic Representatives will follow the guidelines set out by the sitting Board and shall be made in observance of multicultural diversity, size of the embassy and continuity at the SIS. The Diplomatic Representatives shall serve for renewable terms of three years.
STATUTES
1. The Board shall consist of the following voting members (continued)
Up to three Trustees shall be experienced and knowledgeable members of the local community who shall preferably not be parents of children enrolled at the school. These trustees shall be appointed by the sitting Board before the General Meeting for renewable terms of three years (hereafter referred to as Community Representatives). Renewal of the term will be done by the Board in a meeting excluding these representatives.
The Board shall also have two Trustees who shall be representatives from the local trade unions (hereafter referred to as Union Representatives).
2. The Director and Business Manager of the SIS shall sit with the Board except when their terms of employment are under consideration. They shall not vote and cannot be counted in determining a quorum.
IX. PROCEDURES FOR SELECTION OF TRUSTEES
1. Elections of Parental Representatives shall be on a date fixed by the sitting Board. Confirmation of appointment to the Board of the Diplomatic Representatives shall be decided by a majority vote of the Board prior to the general election.
2. Not later than one month prior to the general election, the Board shall announce the date of the election and shall designate two election officers. Each parent or guardian of one or more children enrolled in the SIS (but not more that two such parents or guardians per family) shall be entitled to one vote each.
3. During the course of the electoral year the Board may appoint Parental Representatives to fill vacancies until the next General Meeting. In the event of a Diplomatic Representative's seat be coming vacant, the replacement shall be nominated by the chief of mission of the same embassy.
4. Any Parental Representative may be removed from the Board by a recall election by the Members. The recall election can be called in response to a petition signed by at least 10 percent of the Members. The Board shall, in accordance with Section XII. below, summon a General Meeting where a decision to remove a Parental Representative shall be taken by a majority vote of the Members present.
5. The first general election held after the adoption of these statutes may be held at a date at the discretion of the sitting Board. The sitting Board may also designate by simple majority at a Board meeting four of its parent Members to serve as Parental Representatives for one year on the first Board assembled under the provisions of these statutes.
X. OFFICERS
At its inaugural meeting, the Board shall elect from among its Trustees by simple majority of those present, a Chairperson, a Vice Chairperson, a Finance Committee Chair and a Secretary for renewable terms of one year. If vacancies in these offices should occur, they shall be filled in the same fashion at a regular Board meeting. No employee of the school may serve as Chairperson or Vice Chairperson.
XI. MEETINGS OF THE BOARD
1. The Board shall meet at least once each quarter at the summons of the Chairperson.
2. A quorum shall be deemed to have been formed if a Board officer and not less than half of the other trustees are present.
3. Decisions shall be reached by a majority vote of the Trustees present at any Board meeting. The Chairperson or the Acting Chair shall not vote except in case of a tie.
STATUTES
XI. MEETINGS OF THE BOARD (continued)
4. Minutes shall be taken by the Secretary or a substitute appointed by the Board and signed by the presiding officer and two Trustees appointed at the meeting to verify the minutes.
5. Trustees shall be required to declare a personal or financial interest where relevant before Board discussion of any item under consideration. The Chairperson shall have the right to ask any Trustee so declaring, to withdraw during the Board discussion of the said item.
XII. GENERAL MEETING
The Board shall summon the Members to an General Meeting with parents during the first term of each school year to review the status and activities of the SIS. The Board shall provide to all present at this meeting a report covering both academic and financial matters for the previous year.
Other General Meetings can be called at the discretion of the Board or in response to a petition signed by at least 10 percent of the Members.
XIII. DIRECTOR
1. The Director shall be the chief management officer of the SIS, responsible to the Board. The Board shall determine terms of appointment, dismissal and salary.
2. Subject to the management instruction and to policies established by the Board, and in accordance with the approved budget, the Director shall direct the SIS educational programs and services to achieve the objectives stated above. The Director shall administer funds and execute contractual and financial instruments as authorised by the Board.
XIV. ACCOUNTS AND AUDIT
1. The accounts of the SIS should be balanced on the 31st day of July each year. The Board shall prepare annually and submit to the auditor of the SIS such documents as the auditor may require in accordance with accepted accounting principles.
2. The Board shall appoint an auditor with the duty of undertaking an annual audit. The auditor shall prepare and submit to the Board a written audit report.
XV. DISSOLUTION
Should it become necessary to discontinue the operation of the SIS, the institution shall go into liquidation. Any funds remaining after the liquidation and payment of all debts shall be given to charity at the Board's discretion.
XVI. CHANGE OF LEGAL STATUS
Should the Board find it required or appropriate, and in the long term interest of the SIS and its Members, to change the institution to another legal entity, the Board shall be authorized to do so, in accordance with, Section XVII. below.
XVII. AMENDMENTS
Amendments to these statutes shall first be decided by a unanimous decision of the sitting Board.
The second decision may not be taken until the proposed amendments have been presented to and openly discussed at a General Meeting and a general election has been held for selection of Trustees and a new Board has convened. The second decision must be affirmed by two-thirds of the Board to be valid.
STATUTES
XVIII. ASSETS AND DEBTS OF THE INSTITUTION
A Member of the SIS is not, individually or together with other Members, owner of the assets of the Institution, and is not responsible for any debts assignable to the same.
XIX. NON-PROFIT FOUNDATION STATUS
The SIS, as a non-profit institution, is exempt from such supervision and registration as stipulated in the Swedish law of 24 May 1929 regarding the supervision of foundations or as may otherwise be required by the public authorities.
XX. COMMITMENT AUTHORITY
Any document committing the SIS shall be signed by either the Director and the Business Manager or one of the above and either the Board Chairperson or the Finance Committee Chairperson.
The above statutes of the SIS have been adopted on 3rd April, 2007.
